AEC Project for a European Online Application System (EASY) for mobility among higher music education institutions

It was 2016 and the International Relations Coordinators of AEC member institutions have been suggesting for some years that AEC could develop a common European online applications system for ERASMUS and other mobility schemes applications, in order to overcome various obstacles such as the amount of paper work and the proliferation of different online systems and procedures. In the framework of the European Funded project FULL SCORE, a task force of international relations experts (a subgroup of the AEC IRCs working group), supported by the IT company ASIMUT, selected the Estonian company Dreamapply to provide an IT solution which could meet the ambitious and unique needs of such a system at European level. With the input of the task force, the company has released the first version of the European Online Application System (EASY) in December 2016. The system has been tested during the academic year 2016-2017 by the 41 AEC members institutions which took part in the first pilot phase. In 2023, in its 7th year of operation, EASY counted more than 120 institutions (including art institutes) who joined the system as full internal users, exchanging more than 8.000 applicaitons between each other and with external institutions also in other fields such as dance, theatre, fine arts, design, architecture, film and media.

At the same time, in 2022, after the announcement of Dreamapply to stop providing its services for mobility purposes, the AEC selected the Austrian company SoP Mobility Online to build a new system which fully supports the compulsory requirements and connection Erasmus Without Papers and let the system develop further to cover staff mobility and student mobility for traineeships. In 2023, 109 EASY internal institutions piloted the new system with the aim of going live for real applications in January 2024.

Have a look to the New EASY Mobility Online System. 

What are the benefits of using EASY Mobility Online?

• Reducing paper work
• Adapting to the various technical and structural requirements of AEC members institutions.
• The students will be able to autonomously submit online applications (audio/video) for more than one receiving institution and (if accepted) choose and confirm their final mobility destination
• The international offices will be able to handle the relations with their partners; verify, approve, return, forward applications; monitor the applications’ status; finalize procedures.
• The teachers and faculty management will be able to receive applications, submit evaluations, send feedback to international office

Why EASY  Mobility Online is so special – a collaborative effort

• It is the first and only system of this kind being multi-national and subject-based
• It follows the same procedure for all institutions, but it is at the same time fully costomizable by each institution
• Incoming and outgoing applications are handled by the same system
• System developments are centrally controlled by the AEC with direct inputs from the users
• Possibility ot connect EU Erasmus Without Paper
• The more institutions join, the better the system works
• The users can refer to fellow IRCs in the EASY task force for questions and help

What the Student can do with EASY Mobility Online

What the Coordinators can do with EASY Mobility Online

Highlights of the system

• ae tool to fill in the Learning Agreement, editable by both coordinators and students, who can put their electronic signature, save and print the documents of parts of it

New EASY Task Force 2025

Sara Primiterra – AEC Office – EASY Project Manager

Jose Luis Fernandez – Conservatorio Superior de Musica de Vigo, Spain

Noemi Parraghy – Bruckner University Linz

Ruth de Graaf-Fleet – Amsterdam Consevatoire

Ly Tran – Musikhochschule Weimar

Lucia Di Cecca – Conservatorio di Musica Santa Cecilia, Rome – external institution

Laura Diethart and Ivan Calfa –  SoP Mobility Online

do you have questions or comments to the Easy Task Force? please mail Sara at events@aec-music.eu

How to Use EASY Mobility Online?

Want to (re) join? Please fill in the EASY MO 2025 Subscription Form. Deadline 6th January 2025

Do you want to know how the system works? Watch the EASY MO workshop 2024 held in Dublin by the EASY MO Project Manager Sara Primiterra and the IT company SoP and have a look at the ppt describing the process.

The working group is also constantly available to support EASY users via email and phone calls, as well as through the Facebook EASY Discussion Group

How much does it cost to join EASY?

Fees 2025

Interested in joining EASY Mobility Online as internal institution?

Subscription for 2024 are closed, they will open again in Autumn for 2025.

contact Sara Primiterra for any question at events@aec-music.eu

Institutions Joining the EASY Mobility Online as internal institutions in 2024

Austria

Universität Mozarteum Salzburg
Stella Vorarlberg Privathochschule für Musik, Feldkirch
Gustav Mahler Private University of Music, Klagenfurt
Anton Bruckner Private University, Linz
Music and Arts University of the City of Vienna

Joseph Haydn Privathochschule Eisenstadt

JAM MUSIC LAB Private University for Jazz and Popular Music Vienna
Friedrich Gulda School of Music Vienna

Belgium

Conservatoire royal de Bruxelles
Koninkljik Conservatorium Brussels – Erasmus Hogeschool
Institut Supérieur de Musique et de Pédagogie (IMEP), Namur

Bulgaria

National Academy Of Music ” Pancho Vladigerov”, Sofia

Czech Republic

Music and Dance Faculty, Academy of Performing Arts in Prague

Denmark

Royal Academy of Music Aarhus/Aalborg
The Royal Danish Academy of Music, Copenhagen
Syddansk Musikkonservatorium (SDMK) – Danish National Academy of Music Odense/Esbjerg
Rhythmic Music Conservatory, Copenhagen

The Danish National School of Performing Arts, Copenhagen

Estonia

Estonian Academy of Music and Theatre, Tallinn

Finland

University of Arts Helsinki: Sibelius Academy and Faculties of Fine Arts and Theatre

France

Conservatoire national supérieur de musique et de danse de Lyon
Conservatoire national supérieur de musique et de danse de Paris
Pole Alienor, Poitiers
PSPBB, Paris
ESMD, école supérieure musique et danse, Lille
Le Pont Supérieur, Rennes and Nantes
IESM – Institut d’Enseignement Supérieur de la Musique – Europe et Méditerranée, Aix en Provence

Centre des Musiques Didier Lockwood, EVRY-COURCOURONNES

Georgia

Vano Sarajishvili Tbilisi State Conservatoire

Germany

Musikhochschule Lübeck
Staatliche Hochschule für Musik und Darstellende Kunst Stuttgart
Hochschule für Musik Carl Maria von Weber Dresden
Hochschule für Musik und Theater München
Hochschule für Musik und Tanz Köln
Hochschule für Musik Freiburg
Hochschule für Musik Würzburg
Folkwang University of the Arts Essen
Hochschule für Musik und Theater Hamburg
Hochschule für Musik und Theater “Felix Mendelssohn Bartholdy” Leipzig
Hochschule für Musik Karlsruhe
Hochschule für Musik, Theater und Medien Hannover
Rostock University of Music and Drama
Staatliche Hochschule für Musik und Darstellende Kunst-Mannheim
Hochschule für Musik Nürnberg

Hungary

Liszt Ferenc Academy of Music, Budapest

Ireland

Royal Irish Academy of Music, Dublin
TU Dublin Conservatory of Music and Drama (formerly DIT), Dublin

Italy

Saint Louis Music Center Srl, Rome
Conservatorio di Musica “A. Pedrollo”, Vicenza
Conservatorio di Musica “N. Piccinni”, Bari
Conservatorio di Musica “G. Tartini”, Trieste
ISSM “G. Cantelli”, Novara
Conservatorio di Musica “A. Scontrino”, Trapani
Conservatorio di Musica “A. Boito”, Parma
Conservatorio Di Musica “B. Marcello”, Venice
Conservatorio di Musica “A. Casella”, L’Aquila
Conservatorio di Musica “A. Corelli”, Messina
Scuola di Musica di Fiesole
Conservatorio di Musica “U. Giordano”, Foggia
Istituto Superiore di Studi Musicali “Claudio Monteverdi”, Cremona
Conservatorio di Musica “Giuseppe Martucci”, Salerno
Conservatorio di Musica “Lucio Campiani”, Mantova
Conservatorio di Musica ”Francesco Antonio Bonporti”, Trento
Conservatorio di Musica Statale “Vincenzo Bellini”, Palermo

Conservatorio di Musica Statale di Matera

Conservatorio Vincenzo Bellini di Caltanissetta

Latvia

Latvian Academy of Music, Riga

Lithuania

Lithuanian Academy of Music and Theatre, Vilnius

The Netherlands

Amsterdam University of the Arts
Codarts University of the Arts, Rotterdam

Norway

Norwegian Academy of Music, Oslo
University of Bergen, The Grieg Academy, Bergen
Faculty of Performing Arts, University of Stavanger
Barratt Due Institute, Oslo

Portugal

ESMAE Porto

Academia Nacional Superior de Orquestra, Lisbon

Romania

The National Academy of Music Gheorghe Dima in Cluj-Napoca

National University of Music Bucharest

Slovenia

University of Ljubljana Academy of Music, Ljubljana

Spain

Conservatorio Superior de Música “Eduardo Martínez Torner”, Oviedo
Escola Superior de Música de Catalunya, Barcelona
Conservatorio Superior de Mùsica de Vigo
Conservatorio Superior de Mùsica de Castilla y Leòn Salamanca
Conservatorio Superior de Música “Joaquín Rodrigo” de Valencia
Conservatorio Superior de Música de Navarra, Pamplona
Musikene. Higher school of Music of the Basque Country, San Sebastian
Conservatori Liceu, Barcelona
Real Conservatorio Superior de Musica de Madrid
Conservatorio Superior de Música “Óscar Esplá” de Alicante
Conservatorio Superior de Música “Manuel Massotti Littel”, Murcia

Conservatorio Superior de Música de Castilla-La Mancha

Sweden

Royal College of Music in Stockholm
Stockholm University of the Arts , Stockholm