AEC Project for a European Online Application System (EASY) for mobility among higher music education institutions

Subscriptions open for the academic year 2021-22

The International Relations Coordinators of AEC member institutions have been suggesting for some years that AEC could develop a common European online applications system for ERASMUS and other mobility schemes applications, in order to overcome various obstacles such as the amount of paper work and the proliferation of different online systems and procedures. In the framework of the European Funded project FULL SCORE, a task force of international relations experts (a subgroup of the AEC IRCs working group), supported by the IT company ASIMUT, selected the Estonian company Dreamapply to provide an IT solution which could meet the ambitious and unique needs of such a system at European level. With the input of the task force, the company has released the first version of the European Online Application System (EASY) in December 2016. The system has been tested during the academic year 2016-2017 by the 41 AEC members institutions which took part in the first pilot phase. In its 4th year of operation, EASY counts 91 institutions (including art institutes) who joined the system as full internal users, exchanging more than 5.000 applicaitons between each other and with external institutions. In the coming years EASY is aiming at expanding to more AEC members and also to more art academies willing to use this tool for exchanges in dance, theatre, fine arts, design, architecture, film and media and to further develop the integration with the Erasmus Without Paper Ecosystem as well as introducing other types of mobility in the system. In 2020-21, 105 institutions joined the system. EASY is now connected to the Erasmus Without Paper Ecosystem and in 2021 the connection to the Online Learning Agreement will be implemented.

Thanks to EASY the AEC has signed a Memorandum of Understanding with the European University Foundation in the framework of the EC funded project Erasmus Without Papers in order to follow up and influence developments in the field of the digitization of Erasmus procedures. You find the link to EASY here.

What are the benefits of using EASY?

  • Reducing paper work
  • Adapting to the various technical and structural requirements of AEC members institutions.
  • The students will be able to autonomously submit online applications (audio/video) for more than one receiving institution and (if accepted) choose and confirm their final mobility destination
  • The international offices will be able to easily handle the relations with their partners; verify, approve, return, forward applications; monitor the applications’ status; finalize procedures.
  • The teachers and faculty management will be able to receive applications, submit evaluations, send feedback to international office

Why EASY is so special – a collaborative effort

  • It is the first and only system of this kind being multi-national and subject-based
  • It follows the same procedure for all institutions
  • Incoming and outgoing applications are handled by the same system
  • System developments are centrally controlled by the AEC with direct inputs from the users
  • EASY is connecting to the EU Erasmus Without Papers Project
  • The more institutions join, the better the system works
  • The users can refer to fellow IRCs in the EASY working group for questions and help

What the Student can do with EASY

• Apply for exchange online
• Fill in application form (including study plan)
• Upload documents and media files
• Edit own data
• Confirm final decision

What the Coordinators can do with EASY

Manage ERASMUS SMS (Student Mobility for Study), Nordplus and other incoming and outgoing applications
• manage relations with partner institutions
• nominate students to apply for exchange
• share applications with media files with teaching committee
• send out acceptance letters with customizable templates and attachments
• generate exportable tables of applications

Highlights of the system

•“controlled autonomy” of the student
• automatic emails
• catchy graphic design – user friendly
• email notifications from the system to the IRCs
• automatic nominations email to external institutions
• automatic confirmation of nominations from external institutions
• export of application data in Excel
  • a unique online tool to fill in the Learning Agreement, which is pre-filled with data from the study plan, is editable by both coordinators and students, who can put their electronic signature, save and print the documents of parts of it

EASY Task Force

Sara Primiterra – AEC Office – EASY Project Manager
Lucia Di Cecca – Conservatorio di Musica L. Refice, Frosinone, Italy – AEC Council Representative
Jose Luis Fernandez – Conservatorio Superior de Musica de Vigo, Spain
Regine Brosius – UdK Berlin, Germany
Roser Graell-Calull – CNSMD Lyon, France
Morten Tandrup – RMC Copenhagen, Denmark
Breck Shuyler – Dreamapply, Estonia

do you have questions or comments to the Easy Task Force? please mail Sara at events@aec-music.eu

How to Use EASY?

Dreamapply and the EASY working group have been developing user’s manuals and media material in order to facilitate the use of the system using the lowest possible amount of IT support hours! Please check them out!

EASY Manual 2020 for International Relations Coordinators
EASY STUDENT Manual 2020
Recording of the EASY webinar – 1st October 2020

Recording of the EASY Webinar 2021

Other materials can be found on the EASY website

Other than these user’s manuals and webinars, EASY is regularly presented through demonstrations and workshop at the AEC’s Annual Meeting for International Relations Coordinators, taking place every year in September.
The working group is also constantly available to support EASY users via email and phone calls, as well as through the Facebook EASY Discussion Group

How much does it cost to join EASY?

Fees 2021-22

Total Number of Applications (outgoing+incoming) Price (+VAT)
More than 200 980 euro
From 199 to 80 900 euro
From 79 to 40 750 euro
From 39 to 16 550 euro
From 15 to 1 350 euro

Interested in Joining EASY?

TThe call to join EASY for the academic year 2021-22 will be open between 18 October and 5 November 2021

Joining Institutions in a.y. 2020-21: 105 Institutions

Austria

Universität Mozarteum Salzburg
Vorarlberger Landeskonservatorium, Feldkirch
Gustav Mahler Private University of Music, Klagenfurt
Anton Bruckner Private University, Linz

Belgium

Conservatoire royal de Bruxelles
AP University College – Royal Conservatoire Antwerp
ARTS² – Academy of Arts, Mons
Conservatoire Royal de Liège

Bulgaria

National Academy Of Music ” Pancho Vladigerov”, Sofia
Academy Of Music, Dance And Fine Arts ” Prof. Asen Diamandiev”, Plovdiv

Czech Republic

Music and Dance Faculty, Academy of Performing Arts in Prague

Denmark

Royal Academy of Music Aarhus/Aalborg
The Royal Danish Academy of Music, Copenhagen
Syddansk Musikkonservatorium (SDMK) – Danish National Academy of Music Odense/Esbjerg
Rhythmic Music Conservatory, Copenhagen

Estonia

Estonian Academy of Music and Theatre, Tallinn

Finland

Sibelius Academy, Helsinki
Metropolia University of Applied Sciences, Helsinki
Novia University of Applied Sciences, Jakobstad (Vaasa)
Oulu University of Applied Sciences, Oulu
Savonia University of Applied Sciences, Kuopio School of Music and Dance, Kuopio
Academy of Fine Arts of the University of the Arts Helsinki

France

Conservatoire national supérieur de musique et de danse de Lyon
Conservatoire national supérieur de musique et de danse de Paris
Pole Alienor, Poitiers
PSPBB, Paris
ESMD, école supérieure musique et danse, Lille
ESM Bourgogne-Franche-Comté, Dijon
Le Pont Supérieur, Rennes

Germany

Staatliche Hochschule für Musik Trossingen
Universität der Künste Berlin
Musikhochschule Lübeck
Staatliche Hochschule für Musik und Darstellende Kunst Stuttgart
Hochschule für Musik Carl Maria von Weber Dresden
Hochschule für Musik und Theater München
Hochschule für Musik und Tanz Köln
Hochschule für Musik Freiburg
Hochschule für Musik Würzburg
Folkwang University of the Arts Essen
Hochschule für Musik und Theater Hamburg
Hochschule für Musik und Theater “Felix Mendelssohn Bartholdy” Leipzig
Hochschule für Musik Detmold
Hochschule für Musik Karlsruhe
Hochschule für Musik, Theater und Medien Hannover
Akademie der Bildenden Künste Nürnberg

Hungary

Liszt Ferenc Academy of Music, Budapest

Iceland

Iceland University of the Arts, Reykjavik

Ireland

Royal Irish Academy of Music, Dublin
TU Dublin Conservatory of Music and Drama (formerly DIT), Dublin

Italy

Saint Louis Music Center Srl, Rome
Conservatorio di Musica “S. Giacomantonio”, Cosenza
Conservatorio di Musica “L. Refice”, Frosinone
Conservatorio di Musica “A. Pedrollo”, Vicenza
Conservatorio di Musica “N. Piccinni”, Bari
Conservatorio di Musica “G. Tartini”, Trieste
Conservatorio di Musica “T. Schipa”, Lecce
ISSM “G. Cantelli”, Novara
Conservatorio di Musica “A. Scontrino”, Trapani
Conservatorio di Musica “A. Boito”, Parma
Conservatorio Di Musica “B. Marcello”, Venice
Conservatorio di Musica “A. Casella”, L’Aquila
Conservatorio di Musica “A. Corelli”, Messina
Conservatorio di Musica “L. Marenzio”, Brescia
Scuola di Musica di Fiesole
Conservatorio di Musica “G. Pierluigi da Palestrina”. Cagliari
Conservatorio di Musica “N. Sala”, Benevento
Conservatorio di Musica “U. Giordano”, Foggia

Latvia

Latvian Academy of Music, Riga

Lithuania

Lithuanian Academy of Music and Theatre, Vilnius

The Netherlands

Conservatorium van Amsterdam
Prince Claus Conservatoire, Groningen
Royal Conservatoire The Hague
Codarts University of the Arts, Rotterdam

Norway

Norwegian Academy of Music, Oslo
University of Bergen, The Grieg Academy, Bergen
NTNU Department of Music, Trondheim
UiT – The Arctic University of Norway, Tromsø
Faculty of Performing Arts, University of Stavanger

Poland

The Stanislaw Moniuszko Academy of Music in Gdansk
Akademia Muzyczna im. Grazyny i Kiejstuta Bacewiczow, Lodz

Portugal

ESMAE Porto

Romania

The National Academy of Music Gheorghe Dima in Cluj-Napoca

Slovenia

University of Ljubljana Academy of Music, Ljubljana

Spain

Conservatorio Superior de Música “Eduardo Martínez Torner”, Oviedo
Escola Superior de Música de Catalunya, Barcelona
Conservatorio Superior de Mùsica de Vigo
Conservatorio Superior de Mùsica de Castilla y Leòn Salamanca
Conservatorio Superior de Música “Joaquín Rodrigo” de Valencia
Conservatorio Superior de Música de Navarra, Pamplona
Musikene. Higher school of Music of the Basque Country, San Sebastian
Conservatorio Superior de Música “Manuel Castillo”, Sevilla
Conservatori Liceu, Barcelona
Conservatori Superior de Música “Salvador Seguí” de Castelló , Castello de la Plana
Real Conservatorio Superior de Musica de Madrid
Conservatorio Superior de Música “Óscar Esplá” de Alicante
Real Conservatorio Superior de Música “Victoria Eugenia”, Granada

Sweden

Royal College of Music in Stockholm
Stockholm University of the Arts , Stockholm
Malmö Academy of Music, Malmoe
Ingesund School of Music, Karlstad University, Arvika

United Kingdom

Royal College of Music, London
Royal Conservatoire of Scotland, Glasgow
Royal Birmingham Conservatoire, Birmingham
Trinity Laban Conservatoire of Music and Dance, London
Royal Welsh College of Music and Drama, Cardiff