AEC Project for a European Online Application System (EASY) for mobility among higher music education institutions
It was 2016 and the International Relations Coordinators of AEC member institutions have been suggesting for some years that AEC could develop a common European online applications system for ERASMUS and other mobility schemes applications, in order to overcome various obstacles such as the amount of paper work and the proliferation of different online systems and procedures. In the framework of the European Funded project FULL SCORE, a task force of international relations experts (a subgroup of the AEC IRCs working group), supported by the IT company ASIMUT, selected the Estonian company Dreamapply to provide an IT solution which could meet the ambitious and unique needs of such a system at European level. With the input of the task force, the company has released the first version of the European Online Application System (EASY) in December 2016. The system has been tested during the academic year 2016-2017 by the 41 AEC members institutions which took part in the first pilot phase. In 2023, in its 7th year of operation, EASY counted more than 120 institutions (including art institutes) who joined the system as full internal users, exchanging more than 8.000 applicaitons between each other and with external institutions also in other fields such as dance, theatre, fine arts, design, architecture, film and media.
At the same time, in 2022, after the announcement of Dreamapply to stop providing its services for mobility purposes, the AEC selected the Austrian company SoP Mobility Online to build a new system which fully supports the compulsory requirements and connection Erasmus Without Papers and let the system develop further to cover staff mobility and student mobility for traineeships. In 2023, 109 EASY internal institutions piloted the new system with the aim of going live for real applications in January 2024.
Have a look to the New EASY Mobility Online System.
What are the benefits of using EASY Mobility Online?
- Reducing paper work
- Adapting to the various technical and structural requirements of AEC members institutions.
- The students will be able to autonomously submit online applications (audio/video) for more than one receiving institution and (if accepted) choose and confirm their final mobility destination
- The international offices will be able to handle the relations with their partners; verify, approve, return, forward applications; monitor the applications’ status; finalize procedures.
- The teachers and faculty management will be able to receive applications, submit evaluations, send feedback to international office
Why EASY Mobility Online is so special – a collaborative effort
- It is the first and only system of this kind being multi-national and subject-based
- It follows the same procedure for all institutions, but it is at the same time fully costomizable by each institution
- Incoming and outgoing applications are handled by the same system
- System developments are centrally controlled by the AEC with direct inputs from the users
- Possibility ot connect EU Erasmus Without Paper
- The more institutions join, the better the system works
- The users can refer to fellow IRCs in the EASY task force for questions and help
What the Student can do with EASY Mobility Online
• Fill in application form (including study plan)
• Upload documents and media files
• Edit own data
• Confirm final decision
What the Coordinators can do with EASY Mobility Online
• manage relations with partner institutions
• nominate students to apply for exchange
• share applications with media files with teaching committee
• send out acceptance letters with customizable templates and attachments
• generate exportable tables of applications
Highlights of the system
• automatic emails
• email notifications from the system to the IRCs
• automatic nominations email to external institutions
• automatic confirmation of nominations from external institutions
• export of application data in Excel
- ae tool to fill in the Learning Agreement, editable by both coordinators and students, who can put their electronic signature, save and print the documents of parts of it
EASY Task Force
Sara Primiterra – AEC Office – EASY Project Manager
Lucia Di Cecca – Conservatorio di Musica L. Refice, Frosinone, Italy – AEC Council Representative
Jose Luis Fernandez – Conservatorio Superior de Musica de Vigo, Spain
Aino Jalkanen – Sibelius Academuy, Helsinki, Finland
Roser Graell-Calull – CNSMD Lyon, France
Morten Tandrup – RMC Copenhagen, Denmark
Laura Diethart and Ivan Calfa – SoP Mobility Online
do you have questions or comments to the Easy Task Force? please mail Sara at events@aec-music.eu
How to Use EASY Mobility Online?
First support Manual: Tips and Tricks from online trainings (2023)
Second Support Manual: Advanced tricks and Learning Agreements (2024)
Online Trainings Recordings:
6th June – Pipeline and Process https://youtu.be/KEYtYJ0nQF0
27th June – Logic of the system, Menu, Settings, Application Form https://youtu.be/2gyMK8aedMg
4th October https://youtu.be/2Aj9qSHioBY – EWP connection in EASY MO
11th October https://youtu.be/t64uXjTq1Ro – Advanced settings
Other than these user’s manuals and webinars, EASY is regularly presented through demonstrations and workshop at the AEC’s Annual Meeting for International Relations Coordinators, taking place every year in September.
The working group is also constantly available to support EASY users via email and phone calls, as well as through the Facebook EASY Discussion Group
How much does it cost to join EASY?
Fees 2024
| Total Number of Applications (outgoing+incoming) | Price (+VAT) |
| More than 200 | 880 euro |
| From 199 to 80 | 800 euro |
| From 79 to 40 | 650 euro |
| From 39 to 16 | 450 euro |
| From 15 to 1 | 250 euro |
Interested in joining EASY Mobility Online as internal institution?
Subscription for 2024 are closed, they will open again in Autumn for 2025.
contact Sara Primiterra for any question at events@aec-music.eu
Institutions Joining the EASY Mobility Online as internal institutions in 2024
Austria
Universität Mozarteum Salzburg
Stella Vorarlberg Privathochschule für Musik, Feldkirch
Gustav Mahler Private University of Music, Klagenfurt
Anton Bruckner Private University, Linz
Music and Arts University of the City of Vienna
Joseph Haydn Privathochschule Eisenstadt
JAM MUSIC LAB Private University for Jazz and Popular Music Vienna
Friedrich Gulda School of Music Vienna
Belgium
Conservatoire royal de Bruxelles
Koninkljik Conservatorium Brussels – Erasmus Hogeschool
Institut Supérieur de Musique et de Pédagogie (IMEP), Namur
Bulgaria
National Academy Of Music ” Pancho Vladigerov”, Sofia
Czech Republic
Music and Dance Faculty, Academy of Performing Arts in Prague
Denmark
Royal Academy of Music Aarhus/Aalborg
The Royal Danish Academy of Music, Copenhagen
Syddansk Musikkonservatorium (SDMK) – Danish National Academy of Music Odense/Esbjerg
Rhythmic Music Conservatory, Copenhagen
The Danish National School of Performing Arts, Copenhagen
Estonia
Estonian Academy of Music and Theatre, Tallinn
Finland
University of Arts Helsinki: Sibelius Academy and Faculties of Fine Arts and Theatre
France
Conservatoire national supérieur de musique et de danse de Lyon
Conservatoire national supérieur de musique et de danse de Paris
Pole Alienor, Poitiers
PSPBB, Paris
ESMD, école supérieure musique et danse, Lille
Le Pont Supérieur, Rennes and Nantes
IESM – Institut d’Enseignement Supérieur de la Musique – Europe et Méditerranée, Aix en Provence
Centre des Musiques Didier Lockwood, EVRY-COURCOURONNES
Georgia
Vano Sarajishvili Tbilisi State Conservatoire
Germany
Musikhochschule Lübeck
Staatliche Hochschule für Musik und Darstellende Kunst Stuttgart
Hochschule für Musik Carl Maria von Weber Dresden
Hochschule für Musik und Theater München
Hochschule für Musik und Tanz Köln
Hochschule für Musik Freiburg
Hochschule für Musik Würzburg
Folkwang University of the Arts Essen
Hochschule für Musik und Theater Hamburg
Hochschule für Musik und Theater “Felix Mendelssohn Bartholdy” Leipzig
Hochschule für Musik Karlsruhe
Hochschule für Musik, Theater und Medien Hannover
Rostock University of Music and Drama
Staatliche Hochschule für Musik und Darstellende Kunst-Mannheim
Hochschule für Musik Nürnberg
Hungary
Liszt Ferenc Academy of Music, Budapest
Ireland
Royal Irish Academy of Music, Dublin
TU Dublin Conservatory of Music and Drama (formerly DIT), Dublin
Italy
Saint Louis Music Center Srl, Rome
Conservatorio di Musica “A. Pedrollo”, Vicenza
Conservatorio di Musica “N. Piccinni”, Bari
Conservatorio di Musica “G. Tartini”, Trieste
ISSM “G. Cantelli”, Novara
Conservatorio di Musica “A. Scontrino”, Trapani
Conservatorio di Musica “A. Boito”, Parma
Conservatorio Di Musica “B. Marcello”, Venice
Conservatorio di Musica “A. Casella”, L’Aquila
Conservatorio di Musica “A. Corelli”, Messina
Scuola di Musica di Fiesole
Conservatorio di Musica “U. Giordano”, Foggia
Istituto Superiore di Studi Musicali “Claudio Monteverdi”, Cremona
Conservatorio di Musica “Giuseppe Martucci”, Salerno
Conservatorio di Musica “Lucio Campiani”, Mantova
Conservatorio di Musica ”Francesco Antonio Bonporti”, Trento
Conservatorio di Musica Statale “Vincenzo Bellini”, Palermo
Conservatorio di Musica Statale di Matera
Conservatorio Vincenzo Bellini di Caltanissetta
Latvia
Latvian Academy of Music, Riga
Lithuania
Lithuanian Academy of Music and Theatre, Vilnius
The Netherlands
Amsterdam University of the Arts
Codarts University of the Arts, Rotterdam
Norway
Norwegian Academy of Music, Oslo
University of Bergen, The Grieg Academy, Bergen
Faculty of Performing Arts, University of Stavanger
Barratt Due Institute, Oslo
Portugal
ESMAE Porto
Academia Nacional Superior de Orquestra, Lisbon
Romania
The National Academy of Music Gheorghe Dima in Cluj-Napoca
National University of Music Bucharest
Slovenia
University of Ljubljana Academy of Music, Ljubljana
Spain
Conservatorio Superior de Música “Eduardo Martínez Torner”, Oviedo
Escola Superior de Música de Catalunya, Barcelona
Conservatorio Superior de Mùsica de Vigo
Conservatorio Superior de Mùsica de Castilla y Leòn Salamanca
Conservatorio Superior de Música “Joaquín Rodrigo” de Valencia
Conservatorio Superior de Música de Navarra, Pamplona
Musikene. Higher school of Music of the Basque Country, San Sebastian
Conservatori Liceu, Barcelona
Real Conservatorio Superior de Musica de Madrid
Conservatorio Superior de Música “Óscar Esplá” de Alicante
Conservatorio Superior de Música “Manuel Massotti Littel”, Murcia
Conservatorio Superior de Música de Castilla-La Mancha
Sweden
Royal College of Music in Stockholm
Stockholm University of the Arts , Stockholm
