Information on participation fee

Final deadline for registration and payment: 6 September 2023
Early bird fee deadline: 15 August 2023

Participation fees can be paid in the following ways:

  • Manual Payment by Bank Transfer before the event (preferable)
  • Ideal, Credit Card, Paypal and Bankcontact Systems Online at the end of the registration process
  • Payment by card on the spot in Leuven

You will receive an invoice some days after your registration. Please make sure to include in your registration form all the information you need to appear on the invoice.

Please note that you can use your Eramsus funds for the “organisation of mobility” to fund your trip.

Participation Categories

1) In – person participation in Leuven – individual fee (In – person participation in Leuven and attendance to the online sessions on 8 and 13 September)

  • AEC member institutions
    • Early bird fee (registration and payment by 15 August): 260€
    • Late fee (registration and payment after 15 August): 320€
  • Non AEC member institutions (no early bird fee possible)
    • 600 €

All registrations and payments need to be done by 6 September 2023

2) Online Participation only – attendance to the online sessions on 8 and 13 September + remote attendance of selected streamed sessions taking place in Leuven

  • AEC member institutions
    • Up to 3 participants from the same institution: 100€
  • Non AEC member institutions
    • Up to 3 participants from the same institution: 300€

There is no deadline for online participation


Please note that:

– In presence and online participation can be combined: each institution can send representatives in-person in Leuven and purchase online packages for other representatives following IRC remotely

– More than 1 person per institution can come to Leuven and more packages of 3 online participants can be purchased by the same institution

– There won’t be any additional charges for the pre-conference workshops and the networking activity but online registration is compulsoy


N.B: Please note that each single participant (attending either online or in-presence) is required to register to the event by filling in the registration form by 6 September

After this date registrations will not be accepted for the in-person event in Leuven

The participation fee will not be reimbursed for cancellations notified after 6 September

For more information please mail Sara Primiterra at


Bank details for payments

BNP Paribas Fortis

Account Holder AEC-Music

IBAN: BE47 0016 8894 2980


When making the transfer, please clearly quote: Code of the event (IRC 2023)

Online / Presence

Name of your institution (if fitting)

Example: IRC 2023, Presence, Gotham Conservatory