IRCs meeting

Annual Meeting for International Relations Coordinators 2025

17-20 September

Budapest

Registration Form

Deadline: 22nd August 2025

It is compulsory for each delegate to fill in and submit the Registration Form by 22nd August.

Please note that you need to receive a confirmation email in order to be sure that the form has been correctly submitted. Should you not receive it, please first check your spam folder and – if the confirmation email is not tehre – procced with registering again until you get a confirmation.

For any issue please contact Sara Primiterra at events@aec-music.eu

Annual Meeting for International Relations Coordinators 2025

First name *

Last name *

Email *

Institution *

Institution city *

Institution country *

Address *

House number *

Postal code *

Mobile phone

Office phone

Billing email

VAT Number

Invoice information

Pronouns

which pronouns should be used when referring to you

They/them/their

She/her/hers

He/him/his

Do you have any access requirements you would like the staff to take into account in order to provide you with special assistance?

What mean(s) of transportation will you use to come to Budapest *

Please note that you can check more than one box

Flight

Train

Bus

Car

I live in Budapest

You are *

please choose the categories that better fits with your function in the institution

International Relations Coordinator

Teacher

Administrative Staff

Director/Rector

Communication Officer

Head of Department

Vice Director

Student

Other

if other, please specify

Is it the first time you attend the IRC meeting *

Yes

If you are NEW to the IRC meeting, would you like to be paired to a long standing attendee who could help you with any questions you might have on the AEC, mobilities, IRC etc (buddy system)?

Buddy System: pairing old timers with newcomers. Attendance to the Introductory Session for first time delegate on Thursday at 13:15 is required

Yes

If you are a LONG STANDING member of the AEC's IRC Community, would you like to be paired to a new attendee to help them with any questions they might have on the AEC, mobilities, IRC etc?

Buddy System: pairing old timers with newcomers. Attendance to the Introductory Session for first time delegate on Thursday at 13:15 is required

Yes

Are you attending the Workshop on the Digitisation of Erasmus+ Procedures? *

Wednesday 17th 14:00 - 18:00, free of charge

Yes

Are you attending any Pre-Conference Workshop on Thursday Morning? *

Please note that a small fee of 20 euros applies

Yes, Workshop 1 - Exploring Erasmus+ Mobility (+20.00 EUR)

Yes, Workshop 2 - Exploring Funding Opportunities (+20.00 EUR)

None of the above (+0.00 EUR)

I am a speaker of Workshop 1 on Mobility (+0.00 EUR)

I am a speaker of Workshop 2 on Funding (+0.00 EUR)

Which Parallel Session would you like to attend in the first set? *

Thursday afternoon

Project Evaluation - Do’s and Don’ts – Cracking the EU Code

AI for International Offices

Students Well-being

BIPs Toolkits

None of the above

Which Parallel Session would you like to attend in the second set? *

Thursday afternoon

Project Evaluation - Do’s and Don’ts – Cracking the EU Code

AI for International Offices

Students Well-being

BIPs Toolkits

None of the above

Information Forum on Friday: please indicate if you would like to present + the title of your presentation

You can propose a title for a short 3 min. presentation followed by informal talks at the Information Market.

Which Discussion Group on Practical Issues for IRCs are you attending? (Friday 14:00 - 15:30) *

Welcoming Ukranian Students in our Institutions

No stupid questions about Erasmus - free discussion

Dealing with Grades Conversion

Power Relations Issues for International Students

What is an internship? Towards an AEC list for good practices

How can IRC make good use of AI?

Discussing Do’s and Don’ts of project writing

How to move students outside Europe?

None of the above

Are you attending the Networking Activity on Friday 19th in the afternoon (15:30 - 19:00) ? *

Boat Trip on the Danube - included in the fee

Yes

Will you attend the Welcome Reception on Thursday? *

Yes

Yes, Vegetarian

Yes, Vegan

Will you attend the lunch on Friday? *

Yes

Yes, Vegetarian

Yes, Vegan

Please list any food allergy we need to take into account

Are you coming with an accompanying person (family member, partner, friend )?

If so, please indicate the name and the activities they will attend. Extra fees will apply

Price Category *

Representative from an AEC member institution (+290.00 EUR)

Representative from an NON- AEC Member (+600.00 EUR)

Guest External Speaker - IRC WG member - Special Guest - Liszt Academy (+0.00 EUR)

Allows recording *

Yes, I allow video and audio recording during the event.

No, I don't allow video and audio recording during the event.

Use of information *

By selecting this option you acknowledge that AEC will use and process your information for the purposes of the event you are subscribing to.

Payment method

Online / Bank card

Direct online payment.

Bank transfer

Pay with bank transfer.

On place of the event

Pay on the place of the event.

I acknowledge that I have read and agree to adhere to the ARTEMIS Code of Conduct for AEC events, and that I commit to comply with all premises as specified in the document. I understand that my participation at the event may be revoked at any point should a collaborative and respectful behaviour is not maintained.