AEC Annual Meeting for International Relations Coordinators 2026

Trento, Italy

Registration Form IRC 2026 Trento

Deadline: 14 August 2026

It is compulsory for each delegate to fill in and submit the Registration Form by 14 August.

Please note that you need to receive a confirmation email in order to be sure that the form has been correctly submitted. Should you not have received it, please first check your spam folder and – if the confirmation email is not there please proceed with registering again until you get a confirmation.

For any question, request and to receive an invoice please contact Sara Primiterra at events@aec-music.eu.

Please note that slots for the Networking Activity on Friday are limited so please register only if you are sure to come. At reached capacity, registration to this activity will be closed.

AEC Annual Meeting for International Relations Coordinators 2026

First name *

Last name *

Email *

Institution *

Institution city *

Institution country *

Address *

House number *

Postal code *

Mobile phone

Office phone

Billing email

VAT Number

Invoice information

Pronouns *

which pronouns should be used when referring to you

They/them/their

She/her/hers

He/him/his

Do you have any access requirements you would like the staff to take into account in order to provide you with special assistance?

What mean(s) of transportation will you use to come to Trento

Flight

Train

Bus

Car

I live nearby, I am a local

Do you need a parking slot at the Conservatorio?

Yes, I am coming by car and I would like to reserve a parking slot at the Conservatoire

You are

please choose the categories that better fits with your function in the institution

International Relations Coordinator

Administrative Staff

Teacher

Director / Rector

Communication Officer

Head of Department

Vice Director

Student

Other

Is it the first time you attend the IRC meeting *

if YES, please attend the introductory session for first time delegates on Thursday

Yes

If you are NEW to the IRC meeting, would you like to be paired to a long standing attendee who could help you with any questions you might have on the AEC, mobilities, IRC etc (buddy system)?

N.B: if YES, attendance to the Introductory Session for first time delegates on Thursday is required

Yes

If you are a LONG STANDING member of the AEC's IRC Community, would you like to be paired to a new attendee to help them with any questions they might have on the AEC, mobilities, IRC etc?

N.B: if YES, attendance to the Introductory Session for first time delegates on Thursday is required

Yes

Are you attending the EASY MO workshop on Wednesday *

Wednesday 2nd September 14:00 - 18:00, free of charge

Yes

Are you attending any Pre-Conference Workshop on Thursday Morning? *

an extra fee of 20 euros applies

Yes, Workshop 1 on Artificial Intelligence (+20.00 EUR)

Yes, Workshop 2A on Project Writing for Beginners (BIPs and KA171) (+20.00 EUR)

Yes, Workshop 2B, on Project Writing Advanced (KA220 and Horizon) (+20.00 EUR)

Yes, Workshop 3 on Intercultural Training (+20.00 EUR)

No, I am not attending pre-conference workshops on Thursday morning

I am a speaker of one of the workshops (+0.00 EUR)

Which Parallel Session would you like to attend in the first set? *

Thursday 16:15 - 17:30

1- Flexible learning pathways: IN.TUNE’s approach to joint educational offers

2 - AI in HMEIs International Offices

3 - Bridging the Gap: Aligning Music Education with Professional Reality

4 - Hope Beyond Borders: the Ukranian Experience

5 - Managing BIPs

6 - Whose Safe Space?: When Institutional Rules Meet Cultural Reality

None of the above

Which Parallel Session would you like to attend in the second set? *

Thursday 17:45 - 19:00

1- Flexible learning pathways: IN.TUNE’s approach to joint educational offers

2 - AI in HMEIs International Offices

3 - Bridging the Gap: Aligning Music Education with Professional Reality

4 - Hope Beyond Borders: the Ukranian Experience

5 - Managing BIPs

6 - Whose Safe Space?: When Institutional Rules Meet Cultural Reality

None of the above

Information Forum on Friday: should you want to present, please indicate the title of your presentation

2 minutes presentation + stand at the Information Market. This year ONLY NEW / UPCOMING / FUTURE initiatives will be allowed to present ( no project / past activities dissemination)

Information Market and Posters

To disseminate project findings, past activities but also new ideas and intitatives, you can book slots for Posters and Info Market

Yes, I would like to have a stand at the Information Market

Yes, I would like to have a slot to hang a Poster

Yes, I would like to have both a stand at the Info Market and a Poster

No thanks

Which Discussion Group are you attending on Friday?

14:00 - 15:30 . NB: topics 2 and 4 are NOT repeated on Saturday

1. No stupid questions about Erasmus

2. Challenges, integration, financial support and job perspectives of students from enrlargement countries

3. Seamless Mobility: information online, respecting deadlines, academic calendars, grading issues, DLAs and course catalogue

4. Best practice IT tools for admin: how can you save time on your daily tasks?

5. Green Mobility

6. AI in Music Education and Practice: Some Provocations to Situate Opportunities Within an Ethical Approach and the European Context

Which Discussion Group are you attending on Saturday?

11:30 - 12:30. The last topic (feedback on the event) will be addressed by 3 separate groups

1. AI in Music Education and Practice: Some Provocations to Situate Opportunities Within an Ethical Approach and the European Context

2. No Stupid Questions About Erasmus

3. Seamless Mobility: information online, respecting deadlines, academic calendars, grading issues, DLAs and course catalogue

4. Green Mobility

5. Transnational Academic Networks in Times of Political Turmoil

6. Safe & Brave Space

7.8.9. Feedback on the Conference and suggestions for future events

Are you attending the Networking Activity on Friday 4th in the afternoon (15:30 - 20:45) ? *

Please subscribe only if you are coming for sure, only 200 slots available, you can sign up until limited capacity is reached

Yes

Will you attend the Welcome Reception on Thursday? *

Dinner at MUSE Thursday 3rd September at 20:30

Yes

Yes, Vegetarian

Yes, Vegan

Not attending this dinner

Will you attend the lunch on Friday? *

in the Conservatorio 13:00 - 14:00

Yes

Yes, Vegetarian

Yes, Vegan

Not attending this lunch

Please list any food allergy we need to take into account

Are you coming with an accompanying person (family member, partner, friend )?

If so, please indicate the name and the activities they will attend. Extra fees might apply

Price Category *

Representative from an AEC member institution (+290.00 EUR)

Representative from an NON- AEC Member (+600.00 EUR)

Guest External Speaker - IRC WG member - Special Guest - Conservatorio di Trento (+0.00 EUR)

Allows recording *

Yes, I allow video and audio recording during the event.

No, I don't allow video and audio recording during the event.

Use of information *

By selecting this option you acknowledge that AEC will use and process your information for the purposes of the event you are subscribing to.

Payment method

Online / Bank card

Direct online payment.

Bank transfer

Pay with bank transfer.

On place of the event

Pay on the place of the event.

I acknowledge that I have read and agree to adhere to the ARTEMIS Code of Conduct for AEC events, and that I commit to comply with all premises as specified in the document. I understand that my participation at the event may be revoked at any point should a collaborative and respectful behaviour is not maintained.